Large scale events like the League of Legends Champions Korea (LCK) entail a host of complexities that require astute planning and an effective team to ensure smooth operations and optimal success. The intricacies range from scheduling, workforce management, event planning and coordination, performance tracking of the workforce, and much more. This article delves into the intricacies involved in hosting a large event, the type of workers involved in the arrangement, and the crucial role that Human Resource (HR) systems play in effectively managing such mammoth events.

The Complexity and Workflow of Hosting a Large Event: LCK Examined

The LCK event, a prominent esports tournament that attracts attention globally, serves as an apt illustration of the enormity and complexity of planning and hosting a significant event.

Here are the key elements in the workflow for organizing such an event:

1. Pre-Event Planning: This phase includes extensive coordination and decisions related to the dates, venue, event details such as the game structure and teams, budgeting, stakeholder communications, and obtaining necessary permits and licenses.
2. Staffing and Roles: A significant part of the planning process involves identifying the required roles and recruiting the best talent for the job positions. This typically includes game experts, event organizers, technical support, PR and marketing team, security personnel, catering staff, and logistics team, among others.
3. Execution: The execution phase starts months in advance and becomes more intense as the event approaches. This involves training the staff, marketing and advertising the event, confirming the logistics, setting up the venue, and managing all the nitty-gritty details down to the last moment.
4. Post-Event Management: The conclusion of the event does not imply the end of duties. The follow-up tasks include paying vendors, evaluating staff performance, gathering feedback, analyzing results, and producing reports to help plan future events better.

Role of HR Systems

Human Resources Systems play a critical role in efficiently managing the staffing of an event, training, as well as ensuring policy compliance during the entire operation. Here’s how:

1. Talent Acquisition and Onboarding: Through an HR system, event planners can post job vacancies, track applicants, and streamline the recruitment process. Once the staff is hired, efficient onboarding and scheduling can be done within the HR system.
2. Workforce Scheduling: For big events such as the LCK, having an appropriately staffed event is pivotal. An HR system aids in creating efficient rosters, managing shift-swaps, leaves, and optimizes the utilization of the workforce.
3. Training and Development: An HR system offers a platform for continuous training and development for the staff, ensuring their skills keep up with evolving requirements.
4. Performance Tracking: HR systems can track employee performance metrics and expedite the appraisal process. Feedback can be collected and shared with the employees for a better understanding of strengths and areas of improvement.
5. Compliance: An HR system helps to maintain records and ensures compliance with labor laws and organizational policies to safeguard against legal implications.

Conclusion

A well-integrated HR system plays a pivotal role in simplifying the complex proceedings of planning, executing, and managing large-scale events like the League of Legends Champions Korea. By harnessing the efficiencies offered by HR systems, event planners and managers can bolster their capabilities and deliver an unforgettable experience for everyone involved. To put it simply, as the scale and complexities of your event grow, the reliance on an HR system changes from a nice-to-have to an absolute necessity. The promise of streamlined processes, reduced time burden, increased data accuracy, enhanced productivity, and insightful analytics make HR systems an indispensable tool in today’s dynamic event management landscape.

Recognizing the hardships of managing a workforce, especially within the diverse and ever-changing Asian market, Multiable has created a custom solution for your human resource needs – the Multiable M18 Human Capital Management (HCM) system. This cutting-edge platform is ingeniously crafted to boost your HR processes and streamline their management. With capabilities ranging from employee recruitment and onboarding to attendance monitoring and performance evaluations, it masterfully dictates efficient wage management. The M18 HCM system, by condensing all crucial HR tasks onto a single platform, consequently saves time and labor while enhancing the precision and effectiveness of your operations. Thus, this innovative tool is all you need to navigate the changing tides of HR management efficiently.